Privacy Policy

Effective Date: 29 July 2025

Millport Town Hall SCIO (Scottish Charitable Incorporated Organisation No. SC049279) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you interact with our website or contact us.

1. Who We Are

Millport Town Hall is a registered Scottish charity based on the Isle of Great Cumbrae. Our website address is: https://millporttownhall.co.uk

2. What Information We Collect

We may collect and store the following personal information when you use our website:

  • Your name and contact details (email address, phone number, postal address)

  • Your enquiry details when using our contact or booking forms

  • Membership application details (name, contact info, category of membership)

  • Information provided when registering interest in volunteering or events

  • Email preferences (if you opt into our mailing list)

We do not collect or store payment details via our website.

3. How We Use Your Information

We use your personal information to:

  • Respond to your enquiries

  • Process venue or accommodation hire requests

  • Manage your membership application

  • Contact you with information about events, news, or opportunities (if you opt in)

  • Improve our website and user experience

  • Administer donation or support enquiries

4. Legal Basis for Processing

We process your information under the following legal bases:

  • Consent – when you voluntarily provide personal information (e.g. contact form, mailing list)

  • Legitimate interests – for the operation and administration of Millport Town Hall and its services

  • Legal obligations – where required to comply with applicable laws

5. Who We Share Your Data With

We do not sell or rent your data.

We may share limited information with trusted third-party service providers (e.g. email hosting platforms, event registration tools) solely for the purpose of delivering our services. These providers are under strict data protection obligations.

6. How We Store and Protect Your Data

Your data is securely stored and only accessible to authorised personnel.

We take appropriate technical and organisational measures to prevent unauthorised access, loss, or misuse of your information.

7. How Long We Keep Your Information

We retain your data only for as long as necessary to fulfil the purposes outlined above, or as required by law or our funding bodies.

You may request deletion of your data at any time (see Section 9).

8. Cookies

This website is hosted on Squarespace, which uses essential cookies and other technologies to ensure the site functions properly, analyse performance, and improve user experience. These cookies are managed directly by Squarespace and may include:

  • Functional and performance cookies

  • Analytics cookies (e.g. Squarespace Analytics)

For more information about how Squarespace uses cookies, please refer to their Cookie Policy and Privacy Policy.

You can control your cookie preferences through your browser settings at any time.

9. Your Rights

You have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Withdraw consent (e.g. opt out of emails)

  • Complain with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled

To exercise your rights, please contact us at: info@millporttownhall.co.uk

10. Contact Us

If you have any questions about this Privacy Policy or how we use your data, please contact:

Millport Town Hall SCIO

Email: info@millporttownhall.co.uk

Address: 5 Clifton Street, Millport, Isle of Cumbrae, Scotland, KA28 0AZ