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Minutes of General Meeting

Held on Thursday 16th October 2025 at 6pm in Millport Town Hall

 

Attendance

 

Present: Angie McCallum, John McNeilly, Rhona Gourley, Rena McIntyre, Lesley Stringer, Kenny Mapes, Alister McIntyre, Mary Currie, Ian Gall, Sandra McIntyre, Tim Saville, Linda Orr, Alan Paterson

 

Apologies: Anne Brown, Susan Hunter, Karen Mapes, Fergus Taylor, Amanda Stewart

 

Angie McCallum (chair) welcomed all present to the Millport Town Hall AGM 2025.

 

1.0         Approval of Minutes of the AGM held on 28th August 2024

 

1.1       The previous minutes were proposed by Kenny Mapes and seconded by Rhona Gourley

1.2       The previous minutes were approved without amendment

1.3       Matters arising, none

 

2.0       Chair’s Annual Report:

 

2.1       Trustees are extremely grateful for all the continued support for the project

2.2       Some selected highlights from this year’s report are noted below

 

a)     Funding applications are still being made for the financial year 2024/25

b)    The completion of the project had been anticipated by the end of 2023, however, water ingress in the lower ground floor continued to pose a major problem and became the focus for investigations and solutions

c)     The cost-of-living crisis exacerbated the tough economic times and made the success of Millport Town Hall even more important

d)    Other factors for delays were as ever bad weather, ferry issues and illness

 

 2.3       Angie McCallum recorded her thanks on behalf of the trustees to all volunteers and supporters who have sustained the project over the last year in so many varied ways. This support encourages the volunteer trustees to maintain their efforts and enthusiasm.

Angie wished to thank:

 

·      North Ayrshire Council with their continued huge support

·      CCDC and Garrison House for the use of some of their grounds for storage

·      The Town Hall neighbours who have put up with many disruptions

·      The many islanders who continue to store items that have already been bought for the finished building to meet funding deadlines and requirements

·      The local businesses who supply us with donations for raffle prizes

·      The Ladies Burns Night

·      All those involved in community fundraising

 

2.4       Cumbrae Lottery 2024/25

Our lottery proceeds for 2024/25 were £6,894 – of that 50% was returned for our good cause i.e £3,447, 18.4% was spent on prizes, 31.6% was spent on expenses.

 There is a 1 in 63 chance of winning a prize and winners are determined by a Random Number Generator.

  

3.0       Treasurer’s Report – John McNeilly

 

3.1       The charity incurred a net deficit of £23,734 for the year ending 5 April 2025 (2024: surplus of £292,535)

 

            Income and endowments                   £45,190

            Trading                                                £9,178

            Expenditure on raising funds            £3,659

Charitable activities                £74,443

Net income                                          £23,734

 

3.2       At April 5th 2025

 

·      Total reserves were £1,167,508 (2024 was £1,191,242)

·      £14,402 was unrestricted funds (2024 was £64,518)

·      £1,131,106 being designated to fixed assets (2024 was £970,478)

·      £22,000 was restricted funds (2024 was £156,246)

 

3.3       The figures above are provided in greater detail in the General Funds section on page 8 of the Annual Report.

3.4       Angie McCallum added to the financial review that the reserves of MTH are intended to protect the charity against drops in income, allowing it to take advantage of new opportunities and to protect the continuity of core work.

  • We intend to maintain our reserves at a level which is at least equivalent to 10% of income once the building becomes operational.

  • The board will regularly review the amount of reserves that are required to ensure that they are adequate to fulfil their continuing obligations.

 

3.5       Accounts received and adopted - proposed by Rhona Gourley and seconded by Ian Gall

           

4.0       Re-appointing the Accountants

 

4.1       No objections to the same Accountants being re-appointed

  

5.0       New Trustees

 

5.1       No contact and no notice of intention, however, we were delighted to welcome two co-opted Trustees in August – Anne Brown and Amanda Stewart. Following this AGM they will become full Trustees - no objections

 

6.0       Any other business

 

6.1       Something needs to be done about the automatic lights.

            The question has been asked, and we are awaiting an update. We are adopting the procedure that we will make changes once we have gained ownership of the building.

 

7.0       The meeting closed at 6:25pm

 

Minutes by Alan Paterson